#6 How to Recruit Members
Get to know more about the recruitment process and how we actually recruit members in the organization.
Before participating in the recruitment process, you should know a several things about the recruitment process.
What we need to know before recruiting?
- What is AIESEC?
- What benefits does AIESEC offer to youths?
What is AIESEC?
Create 2.3 simple sentences in which you explain what AIESEC is to applicants. The terms used must be simple, understandable to all. Or you can use the script below:
AIESEC is a youth organization, present in over 125+ countries, including Moldova. We organize local and international projects, which aim to solve certain global problems (such as: quality education, poverty reduction, etc.). Also through these projects young people receive self-development and career guidance.
What benefits does AIESEC offer to youths?
- Interaction with internationals
- Improving English
- Professional orientation
- Local and International Community
- Exchange opportunities
- Practical -learning environment
- 18 years old (or turns 18 in a maximum of 3 months)
- Student (preferably year I, II) USM, ASEM, UTM, “Ion Creangă” Pedagogical University, CEEF, Alecu Russo etc
- Middle level of English for Front Office
- In the back office it is allowed with basic knowledge of English
- Has free time, which he/she wants to invest somewhere
- Global Citizen
- Logical thinking
What do we want to know from the application form?
- Motivation for volunteering and AIESEC
- Plans for the future
- Where did he/she find out about AIESEC
How do we analyze the application?
- Read and prepare questions based on the answers
- Writing feedback about the applicant at this stage
How do we contact applicants?
- No more than 48 hours
- We follow the structure of the call script
- Introduce yourself
- Mention that you are represent AIESEC in Chisinau
- Ask if he/she knows about AIESEC, if needs more information, use the 2, 3 sentences set
- Why did you apply in AIESEC?
- We address the questions prepared based on the application:
- Plans for the future
- If he/she convinced you, then set the date and time of the interview
- But if you need to think again or it's "No", then you say you will come back with an answer in 2 days.
Before the interview
- Contact the applicant at least two hours in advance to make sure he / she will come (if he / she does not respond, leave a message).
- Have the set of general and technical questions at hand
- Make sure the room where you are interviewing is clean
- Dress appropriately
- Set some rules with the observer to work more efficiently
During the interview
- Show the applicant where he can put his/her clothes
- Ask how he/she got there, how he/she feels, etc.
- Tell him/her how long the interview will take 20-30 minutes
- Explain that the interview will be a light discussion between you and him / her in which he / she will get to know you and find out more about AIESEC.
- In case you need to record the interview, first notify the applicant and explain why you are doing this.
- Introduce yourself and the assistant who will be with you during the interview, explain why it is a second person (for transparency, so you can consult)
- Ask general questions and then the technical questions
What is the purpose of general questions? We try to understand: the values, interests, behavior and competences.
What is the purpose of technical questions? The applicant does not know anything about the departmental structure we have, so you will have to explain. For this you will have at your disposal Team Member JD, where they where you will find information for each department:
- The role
- Benefits (skills, opportunities)
Ask questions from all departments, and see where it fits better.
Rules for Interview
- Don't ask questions that are repeated in the form, only if you want to concretize something
- Don't ask multiple questions at once
- Ask open-ended questions (which don't just allow yes / no answers)
- Use AIESEC examples when asking situational questions
Must do during the interview
- Tell what AIESEC do (projects, conferences, exchange etc)
- Ask some questions in English in order to check the level of English of the applicant
- Tell them about LTS/NTS and how important is it
- Ask at the end if he/she has any questions
Emails are sent at each stage of recruitment:
- If he/she has been accepted for the next stage, send him an email with an invitation
- If he/she has been rejected, send him an email informing him of the decision and the reason why he was not accepted.
- Don't talk more than the applicant
- Keep continuity in the work you do (what you start, take to the end)
- Keep confidential between you and the applicant
- Always give arguments / feedback to the decisions you make
- Responsibility and commitment